Wensum Group AGM 09/03/2026 minutes

This is the report / minutes of the annual Wensum Group AGM, held on the 09/03/2026 at the Bird in Hand, Wreningham.

2026 Wensum group AGM

Date

: Monday the 9th of March

Location

: At the BIH Wreningham NR16 1BJ,

Started

 at 7:10pm to enable all members to be seated 

The Members who attended: 10 original committee members and a further 18 members 

 

1. Apologies for absence

 There were 16 members who expressed that they were unable to attend on the Wensum WhatsApp, additionally others members apologised for there absence Mike and Jan, Clive and Sandra, Lynne and Alan, Paula Sexton, Paula Winter and Nick Webster.

2. Minutes of last meeting- Mark Winter

A link was posted on the WhatsApp page for members to read prior to the meeting and an opportunity was given in the meeting to ask questions, no questions were raised and the members present felt it was not necessary to read out the minutes.

3. Financial report – John Elliot

The 2025-2026 financial report was read out to members explaining the income, Expenditure and assets.

This was agreed and carried by the membership. Iain Fisher proposing and Mark Winter seconding with others in the room supporting the proposal.(see attached photo)

4. Election of officers

- there were 7 positions available as agreed at the last committee meeting.

  Secretary / Treasurer / Technical support / IT and calendar / Events communication, 2 to share role including national and local / 

Membership secretary.

In the AGM announcement all members were given the opportunity to put their names forward for any committee position and the description of each role was explained. No members put themselves forward for any post, which left it to the committee to stay in roles or put themselves forward to fill other roles on the committee.

Those positions would be Mark Winter as club Secretary, Graham Andrews as the Technical support, Iain fisher as Events Co-ordinator, Phil Ginn as Events Co-ordinator, Tony Giles as Membership secretary and Geoff Timms as IT support. All committee members explained their duties moving forward, to clarify any points missed from the descriptions on the AGM email. John Elliot explained the Treasurers role and that he would be handing these duties over to Peter Ewart going forward.

The committee was elected as above, unopposed and agreed to by all members present at the AGM.

We thanked John Elliot for his work and time holding the Treasurers role for many years. Mike Salmon for his work and time keeping the website up to date with all the information we as a committee asked to be published. Thanks to Richard Ireson for his time on the Committee and for his continued help with the BIH arrangement and to Jon Tompkins who joined the committee last year when there were many difficult issues and helped us get through that, to this AGM.

5. Questions to be asked by the Committee to members -

The AGM gave the committee a chance to ask members their opinions on points that were discussed in the previous committee meeting, those were:-

A. Would the members like to Google Calendar to hold every local event or just ones regularly attended by Wensum members? This was discussed and agreed in the group that we should have all events in the calendar and emphasise in a specific colour, those events we are likely to support as a group. This was carried unopposed. It was made clear that all events cannot be supported, so don’t be surprised if you turn up and others are not at the event. A quick message on the WhatsApp would give you the heads up. 

B. Do we as a committee need to spend a great deal of time to move all historic data from the TR Register website and transfer it to the new system as it may otherwise be lost? General consensus was that we don’t need to do this and it too was carried unopposed. 

 C. Does the membership wish to return to the Railway Arms for the Wensum Christmas dinner? Tony explained the email sent out to all attendees for feedback on the Christmas dinner and its results which were explained in the last meeting. A vote was taken to return to the Railway arms (12) or find a venue more suitable for one sitting (5).

Due to there being a significant percentage who would like to move we will place a vote on the WhatsApp and look for possible venues ASAP.

6. Questions from members

A clarification was requested by Chris Cullum that in the committee, does the events roles hold two hats and therefore get two votes? No all committee members hold a single vote each.

It was explained that as the committee has 7 quite different members, they bring a breadth of knowledge and give a good representation of the Wensum group. Once again Mark expressed that the committee would like a female perspective of the Wensum activities to ensure the whole group is well represented, so if there is anyone wishing to help relay the female perspective would they contact Mark.

Martin Davila-Smith asked, as a new member and a novice in the servicing and repair of TR’s, could there be an opportunity for a meeting or event to help guide members through the basic requirements when owning a TR? 

Graham agreed to hold an event to show members such things as plugs and points etc. it will be at his garage with the help of Chris Loynes and others, so anyone wanting advice could come along. He also agreed to use his lift to explain things if required. Although stressing this is not a free garage for anything wrong with your car.

Phil Ginn wanted to promote the club more at events, not relating to the actual cars details but what the club is doing, to attract the owners of cars not in the register. A suggestion of a promotional leaflet to be placed on our cars while at the shows would help the numbers overall, gaining new members. This will be an item discussed at the next committee meeting.

Martin also explained that there are many runs taking place during the week and for those working they are unavailable. Could we look at weekends and evening drive outs? This will also be discussed at the next meeting to ensure we are inclusive to all members. Drive outs in the evening have been taken place during the summer months so this will be more applicable then.

7. AOB

An explanation of the demographics of the club was explained, highlighting only 100 members are under the age of 50 years in the whole of the TR Register, so we need to concentrate on the majority while making decisions on events while ensuring the club is all inclusive.

Graham explained discussions at the group leaders meeting. The shift in thought about continuously supporting the rebuilds of the TS2 car. This has changed from a small number to nearer half the group leaders not wanting to spend funds on this car. Also some of the group leaders who have their own agendas rather than representing their groups. 

Iain mentioned again the opportunity to purchase Wensum grill badges and we have decided to hand out the Lapel badges to members and write off the asset value.

He will also be organising an event starting at Holt and ending up at Sheringham in the near future and will place this on WhatsApp.

Just to make the members aware, we are talking with the Railway Arms about a possible a bbq and photo shoot one afternoon this summer.

Jon Tompkins would like to host a bbq event at his farm so look out for this on the WhatsApp when the date has been agreed.

Phil will be looking at the trip to visit B\&E Randall’s workshop who deals in specialist engine builds, which is located near Bury and Diss. A date of the 26th March in the afternoon was discussed. Wait for the WhatsApp update.

The Culford show eventually came back to us and expressed that they are unable to hold a section for us as a car club. This was due to us not requesting this back in October/ November, a time when the current committee did not receive any events emails. We should be able to book individually and then we can meet up and drive in together so we are close to socialise.

The St.George’s Day run needs to be booked separately and we again could meet before or after to gain a spot together.

Meeting was closed at 20:18